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Deputy Director

POSITION: Deputy Director

SALARY RANGE: $90,000-$130,000

REPORTS TO: Executive Director

DEPARTMENT: Administrative Operations

DATE: 04/25/2025

How to Apply: www.suffolkrha.org

 

GENERAL STATEMENT OF DUTIES:

This senior-level position will oversee the operations of the Finance and Compliance departments while ensuring adherence to all federal, state, and local housing regulations. Performs complex professional and administrative work, assisting the Executive Director with managing Authority operations. Must have extensive knowledge or experience to oversee the Authority's accounting, financial management, budgeting, information technology, and administrative functions. Provide leadership and oversight for federal contracts, compliance programs, and department customer service operations. Excellent supervisory, communication, and written skills are a must. Public Relations skills include proofreading, editing, and writing news releases for external media, producing news advisories for the local media, and informing them of upcoming events, and the ability to promote the Authority positively. Finance, Accounting, Auditing, and computer networking skills are required. Reports directly to the Executive Director.

Essential Job Functions (Illustrative Only):

  1. Support the Executive Director and Departmental head in overseeing department operations, service agreements, and compliance with housing policies.
  2. Assist the Executive Director in preparing proposals, feasibility studies, and reports. Works with the Executive Team to review, prepare, and present reports on assigned activities to HUD, the Board of Directors, and other groups/individuals. Initiates, reviews, critiques, and drafts plans, reports, memoranda, and correspondence
  3. Ensure strict adherence to federal housing programs (HCV, PH, CDBG, HOME, FFS).
  4. Develop and implement internal controls and quality control measures, monitor program performance, and conduct audits. Conduct internal compliance and management of all grant programs' core and functional areas within the administrative operations division, including the authority's finance, procurement, legal, and data processing functions.
  5. Assist in policy development to align with federal regulations and best practices.
  6. Represent the department in emergency operations planning and response. Participate in meetings and ongoing planning efforts with the Authority staff and other agencies. Engage with stakeholders, community organizations, and government agencies to advance housing initiatives.
  7. Enforce standards for customer service delivery and manage customer satisfaction.
  8. Manage fiscal cash flows and ensure all operations are funded. Assists the Executive Director in compiling financial data and overseeing the budget preparation.
  9. Manage the technology needs of the department.
  10. Manage various funds and multiple sources of revenue.
  11. Manage and coordinate all financial audits.
  12. Act as the Chief Financial Officer of the agency.
  13. Plans and directs the work of subordinate staff; evaluates employee performance.
  14. Advises the Executive Director on the status of the grant programs.
  15. Assist with the Authority's human resources management program, including classification and pay, employee relations, recruitment, selection, and benefits administration.
  16. Acts for the Executive Director when designated and appropriate. Act as the director of other departments in the department head's absence, making critical decisions on departmental operations.
  17. Performs other duties assigned by the Executive Director.

Required Knowledge and Abilities:

 

The statements here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility, should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.

 

  1. A master's degree in government operations, accounting, public administration, or business management is preferred; however, a degree in Business, Public Administration, or Finance with a combination of work experience can be substituted.
  2. 5 years of high-level management experience with program administrator level experience.
  3. Experience with HUD-funded development regulations and affordable housing programs, and experience with federal, state, and local housing regulations.
  4. Extensive professional experience dealing with assisted housing administration issues and program users, including extensive supervisory experience.
  5. Excellent communication, problem-solving, and strategic thinking abilities.
  6. Experience with budget planning and financial management.
  7. Extensive experience with Generally Accepted Accounting Principles (GAAP) is preferred. Comprehensive knowledge of the theories, principles, practices, and techniques of assisted housing and government accounting can be substituted.
  8. Strong leadership, policy development, and stakeholder engagement skills. Proven leadership in program development and compliance management
  9. Computer networking knowledge is desired.
  10. Experience in a Public Housing Authority administration is desired.
  11. Thorough knowledge of standard office procedures and practices.
  12. Ability to analyze, plan, organize, and supervise the work of subordinate employees.
  13. Ability to analyze complex data and to prepare and present technical reports and presentations about the data.
  14. Excellent communication skills are required.
  15. Must express ideas clearly and concisely, both verbally and in writing. Ability to communicate ideas effectively, both orally and in writing, and present information in a training atmosphere.
  16. Ability to establish and maintain effective working relationships with government officials, residents, the general public, and associates.
  17. Comprehensive knowledge of the theories, principles, practices, and techniques of State and Federal laws and guidelines relating to human resources/personnel administration; the methods and practices of classification and compensation administration; and the methods and practices of recruitment, selection/placement, and affirmative action, preferred.

 

Physical Requirements:

 

  1. This is sedentary work requiring the occasional exertion of up to 10 pounds of force and a negligible amount of force frequently or constantly to move objects.
  2. Work requires reaching, fingering, grasping, and repetitive motions.
  3. Vocal communication is required for expressing or exchanging ideas through spoken words.
  4. Hearing is required to receive information at normal spoken word levels.
  5. Visual acuity is required for preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
  6. The worker is not subject to adverse environmental conditions.

 

Special Requirements:

 

  1. A valid driver's license is required, and eligibility must be maintained for coverage under the Authority's automobile insurance.
  2.     Must pass a drug screen.
  3.     Must supply a criminal background record.